Privacy Policy

The Georgian Hotel will always be up front about what we do with your data. We are committed to treating it with respect and keeping it safe. This privacy statement explains how we do this and how you can make sure that we do.

We determine the purpose and way your information is used and we will never sell or share your personal information with another organisation for their own purposes.


You may contact us by emailing or calling 01428 656644.


Information We Collect


We collect information when you give it to us by:

  • Email (directly or via our website or Facebook page)

  • Facebook personal message or in reply to a facebook post

  • Telephone call

  • Face to face at the hotel


We only ever collect and hold information about you that is relevant to your relationship with us. This includes:

  • Contact details (name, email address, phone number and home address)

  • Record of your previous business with us and future bookings

  • Record of previous correspondence

  • Billing and payment information including card details in our secure PMS (property management system)

  • Information relating to your use of our services, such as room preferences, special requests, feedback and survey responses

  • Where you are using our leisure facilities we may also ask you to advise us of any medical or health conditions from which you suffer where these are relevant to the activities you plan to participate in at the facilities or treatments you may wish to have.


How we Use the Information


We intend to use your personal information for the following purposes:

  • To fulfil your bookings and/or to provide services of facilities you request from us

  • To collect payment from you for services or products that we have provided to you

  • To administer and manage our relationship with you, which may include asking you to complete surveys or feedback forms

  • To send you marketing and promotional material which we think may be of interest to you (assuming you have opted in to receive this information)

  • Where required by law

  • Where necessary to protect your health or well being or that of another individual


Sharing and Disclosure


We will not disclose personal information we hold about you to any third party except where required by law or to third parties who provide services to us and act as data processors for us. These are trusted providers who comply with EU privacy laws and include the following:

  • Guestline (Our PMS supplier)

  • Microsoft Office – data storage and email

  • Facebook – pages and messenger

  • Wix - our website provider holds personal data from email form submissions, comments from blog posts.


Where possible we aim to keep your details within the European Economic Area (EEA) If however we do transfer your personal data out of the EEA we shall ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards applies:

  • The countries to which it is transferred have been deemed to provide an adequate level of protection for personal data by the relevant regulators

  • We have put in place with the transferee specific contracts approved by the relevant regulators which give personal data similar protection to that it has in Europe

  • If the transferee is in the US it is registered with the Privacy Shield (or any similar replacement scheme) which requires it to provide similar protection to personal data as required in Europe.


Data Security


We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. All of our computers and our PMS where data is stored are password protected, with access to personal data limited to those employees, agents, contractors and other third parties who have a business need to know.


We only retain your personal information for as long as necessary to fulfil the purposes we collected it for. To determine the appropriate retention period for personal data we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means and the applicable legal requirements.


Your Rights


You may ask us at any time to correct data that we hold about you which you think may be inaccurate

You may ask us to limit what we do with your data or to delete it altogether

You may request a copy of the data that we hold about you

You may raise a complaint in regards to how we have handled your data


If you wish to exercise any of these rights please contact us by using the contact details below. We may need to request specific information from you to help us confirm your identity. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it.


Changes to this Policy


We may need to make changes to this Privacy Policy from time to time to take account of changes in law or the needs of our business. Please refer back to this page regularly to see any changes or updates to this policy.


Contacting the Data Controller


You can contact us at any time by one of the following means:


By Post

Georgian Hotel

37-41 High Street



GU27 2JY


By Phone

+44 (0)1428 656644


By E-mail


You can also contact the Information Commissioners Office here:

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 The Georgian Hotel  "The Muddy Stiletto Awards 2016 ~ Best Large Hotel in Surrey"

© 2018 The Georgian Hotel, Haslemere, Surrey

High Street, Haslemere, Surrey GU27 2JY


tel: 01428 656644


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The Georgian Hotel, Haslemere, Surrey